How do I complete my reporting requirements and closeout my RHC's reporting responsibilities for the RHC COVID-19 Testing (RHCCT) Program?
I am ready to close out my 2022 RHCCTM (Testing & Mitigation Program) reporting requirements now, can I do that early?
Please email firstname.lastname@example.org to see if your organization is eligible for early closeout.
I selected the wrong response on the RHCCT Program closeout page - can I resubmit this form?
I've noticed some changes to RHCcovidreporting.com. Have reporting requirements for RHCCT or RHCCTM changed?
How do I know if my organization received funding?
Eligible Rural Health Clinics received $100,000 per RHC deposited into their bank accounts or mailed via paper check on June 7th, 2021. If your RHC is not compliant with COVID-19 Testing Reporting done via RHCcovidreporting.com you may have not received your funding. If you believe you are in compliance but have not received your funding, please contact email@example.com.
What programs are RHCs required to report on through rhccovidreporting.com?
Where are the official terms and conditions for the Rural Health Clinic COVID-19 Testing and Mitigation Program and the RHC COVID-Testing Program?
RHC COVID-19 Testing and Mitigation: https://www.hrsa.gov/sites/default/files/hrsa/ruralhealth/rhc-testing-mitigation-terms-conditions.pdf
What is the formal name for this program/fund?
The program distributed beginning in June 2021 is entitled the “Rural Health Clinic COVID-19 Testing and Mitigation Program.”
The funds distributed in May 2020 are referred to the “RHC COVID-19 Testing Program” on the HRSA website whereas the terms and conditions on HHS describes this program/fund as the “Rural Testing Relief Fund.”
How do I know what expenses are allowed for each of these programs?
RHCs funded under the RHC COVID-19 Testing and Mitigation Program and/or RHC COVID-19 Testing Program may apply any of the payments to the COVID-19 testing and COVID-19 testing related expenses.
RHCs funded under the RHC COVID-19 Testing and Mitigation Program may also apply the payments to COVID-19 mitigation and COVID-19 mitigation related expenses.
What is a “TIN organization” in this context?
“TIN organization” means the healthcare organization associated with the Tax Identification Number (TIN) that received funds for both programs.
My RHC experienced a TIN change during the RHCCTM period of availability - how does this impact our funding allocation?
Please email RHCcovidreporting@narhc.org with an explanation of your situation.
How much money did RHCs receive?
Each RHC received $100,000 in June 2021 and $49,461.42 in May 2020. TIN organizations that own multiple RHCs received these amounts times the number of RHCs owned by the TIN organization.
Why do RHCs (and their TIN organizations) have to report information on this website?
By attesting to the funds and associated terms and conditions, RHCs have agreed to remain in compliance with the program(s). HRSA utilizes this data to evaluate this and other programs.
Are there any deadlines to meet regarding this reporting requirement?
Yes. TIN organizations have until the end of the following month to enter the previous month testing data. For example, TIN organizations have until the end of November to enter in their October testing data.
RHC COVID-19 Testing: These funds must be spent by Dec. 31, 2021. Reporting for this program must continue to be done monthly through January 2022. Close-out on the RHC COVID-19 Testing (RHCCT) Program will occur on rhccovidreporting.com in January 2022 and will allow RHCs to verify that they have either fully spent or returned the RHCCT program funds. This portal will not collect financial information, however, each RHC must maintain appropriate records and cost documentation according to the RHCCT Program Terms and Conditions.*
RHC COVID-19 Testing and Mitigation: These funds must be expended no later than December 31, 2022. Reporting for this program must continue to be done monthly through January 2023.
RHCs that received funding in distributions occurring after May 2020 (e.g. December 2020) must report testing data starting with the month RHC COVID-19 Testing Program funds were received (e.g. December 2020). RHCs that received funding after May 2020 may voluntarily choose to report their testing data prior to the receipt of funds.*
*HRSA may revise the reporting end date
Which month should be reported if the specimen collection occurred in a different month than the returned test result?
Count the submitted test in the month the specimen collection occurred. Count any positive test result in the month the positive result came back to the RHC.
For example, if the specimen collection occurs in late May and a positive result comes back in early June the test should count in May numbers. The positive result should count in June numbers.
Are RHCs (or their TIN organizations) required to do COVID-19 testing?
No. Zero is an allowable entry on the month-by-month reporting page of this website. However, the RHC COVID-19 Testing Program funds must be used for COVID-19 testing or COVID-19 related expenses and the RHC COVID-19 Testing and Mitigation Program funds must be used for testing and mitigation, or COVID-19 testing and mitigation related expenses. For a complete understanding of allowable expenses and allowable related expenses, please review the terms and conditions found in FAQ “Where are the official terms and conditions for the Rural Health Clinic COVID-19 Testing and Mitigation Program and the RHC COVID-Testing Program?” above.
Can RHCs (or their TIN organizations) estimate the number of tests and the number of positive results?
Yes. Both the number of tests and the number of COVID-19 positive cases can be estimates. TIN organizations should provide accurate figures to the best of their ability.
Should TIN organizations report the total number of tests performed or just the number of tests which the TIN organization used the RHC COVID-19 Testing Program and RHC COVID-19 Testing and Mitigation funds to provide?
TIN organizations should report the total number of tests and total number of positive tests across their entire organization.
TIN organizations do not need to evaluate the number of tests provided as a direct result of RHC COVID-19 Testing Program or RHC COVID-19 Testing and Mitigation funds due to the difficulty in direct attribution of testing activities to this funding.
How often do RHCs/TIN organizations need to update their information on this website?
Should TIN organizations list all addresses where testing has been offered or only addresses where testing is currently provided?
TIN organizations should list all permanent addresses where they have offered COVID-19 tests even if those locations do not currently offer COVID-19 tests. If the TIN organization offered mobile or temporary testing, enter the most appropriate addresses for the mobile or temporary testing. However, mobile or temporary testing is not required.
What should I do if my RHC/TIN organization was overpaid and needs to return a partial amount of the funding to HRSA?
In order to return a portion of funding to HHS/HRSA from the RHC COVID-19 Testing and Mitigation, the RHC COVID-19 Testing, or the Provider Relief Fund programs, you should follow the instructions here. If you have additional questions please contact the Provider Support Line at (866) 569-3522 (for TTY, dial 711). Instructions for returning the full amount can also be found in this document.
I tried to register but I never got an email confirmation, what do I do?
Email firstname.lastname@example.org. The kind gentlemen that monitor this email inbox can manually confirm your email and help with other login/registration issues
I work with multiple TIN organizations, but I can only enter in one Tax ID number, how can I enter in the TAX ID number for the other TIN organizations I work with?
Users must create a new account with a new email for each TIN organization.
Because this funding was allocated at the TIN organization level, each TIN organization independently agreed to the terms and conditions by keeping the money. Furthermore, each TIN organization is responsible for determining how to best spend the funds received. For these reasons, we need to have one account per TIN organization.
Can TIN organizations use the RHC COVID-19 Testing Program or the RHC COVID-19 Testing and Mitigation Program for COVID-19 Vaccine Administration?
No. These may not be used for expenses of items and services explicitly and solely related to COVID-19 vaccine administration.
Where do I attest to the funds and the terms and conditions of the RHC COVID-19 Testing Program?
What is the CFDA number for the RHC COVID-19 Testing Program and the RHC COVID-19 Testing and Mitigation Program?
The CFDA number for both programs is 93.697.
How can we delete duplicate account profiles or change ownership of a profile?
Please email RHCcovidreporting@narhc.org with an explanation of your situation.