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 FAQ

Where are the official FAQs on how this money may be spent?

https://www.hrsa.gov/rural-health/coronavirus/frequently-asked-questions

Where are the official terms and conditions for the Rural Health Clinic COVID-19 Testing Program?

https://www.hhs.gov/coronavirus/cares-act-provider-relief-fund/for-providers/index.html

What is the formal name for this program/fund?

The HRSA website describes this program/fund as the “RHC COVID-19 Testing Program,” whereas the terms and conditions on HHS describes this program/fund as the “Rural Testing Relief Fund.”

What is a “TIN organization” in this context?

“TIN organization” means the healthcare organization associated with the Tax Identification Number (TIN) that received funds for Rural Health Clinic COVID-19 Testing Program.

How much money did RHCs receive?

Each RHC received $49,461.42. TIN organizations that own multiple RHCs received $49,461.42 times the number of RHCs owned by the TIN organization.

Why do RHCs (and their TIN organizations) have to report information on this website?

The terms and conditions state:

The Recipient shall submit reports as the Secretary determines are needed to ensure compliance with conditions that are imposed on this Payment, and such reports shall be in such form, with such content, as specified by the Secretary in future program instructions directed to all Recipients.

The Paycheck Protection Program and Health Care Enhancement Act authorized the U.S. Department of Health and Human Services (HHS), through the Health Resources and Services Administration (HRSA), to provide $225 million to RHCs for COVID-19 testing and related expenses. HRSA would like this data to evaluate the program.

Are there any deadlines to meet regarding this reporting requirement?

Yes.

TIN organizations have until the end of October to enter their May 2020 through September 2020 testing data.

TIN organizations have until the end of November to enter in their October testing data…TIN organizations will have until the end of December to enter in their November testing data and so on and so forth.

Which month should be reported if the specimen collection occurred in a different month than the returned test result?

Count the submitted test in the month the specimen collection occurred. Count any positive test result in the month the positive result came back to the RHC.

For example, if the specimen collection occurs in late May and a positive result comes back in early June the test should count in May numbers. The positive result should count in June numbers. 

Are RHCs (or their TIN organizations) required to do COVID-19 testing?

No. Zero is an allowable entry on the month-by-month reporting page of this website. However, the RHC COVID-19 Testing Program funds must be used for COVID-19 testing or COVID-19 related expenses.

Per the terms and conditions, COVID-19 related expenses means:

  • Building or construction of temporary structures, leasing of properties, and retrofitting facilities as necessary to support COVID-19 testing;
  • Other activities to support COVID-19 testing, including planning for implementation of a COVID-19 testing program, procuring supplies to provide testing, training providers and staff on COVID-19 testing procedures, and reporting data to HHS on COVID-19 testing activities; or
  • Items and services furnished to an individual during health care provider office visits (including in-person visits and telehealth visits), urgent care center visits, and emergency room visits that result in an order for or administration of COVID-19 testing, but only to the extent such items and services relate to the furnishing or administration of such product or to the evaluation of such individual for purposes of determining the need of such individual for such product.

Can RHCs (or their TIN organizations) estimate the number of tests and the number of positive results?

Yes. Both the number of tests and the number of COVID-19 positive cases can be estimates. TIN organizations should provide accurate figures to the best of their ability.

The terms and conditions state: “The Recipient certifies that all information it provides as part of any application for the Payment, as well as all information and reports relating to the Payment that it provides in the future at the request of the Secretary or Inspector General, are true, accurate and complete, to the best of its knowledge.”

Should TIN organizations report the total number of tests performed or just the number of tests which the TIN organization used the RHC COVID-19 Testing Program funds to provide?

TIN organizations should report the total number of tests and total number of positive tests across their entire organization.

TIN organizations do not need to evaluate the number of tests provided as a direct result of RHC COVID-19 Testing Program funds due to the difficulty in direct attribution of testing activities to this funding.

How often do RHCs/TIN organizations need to update their information on this website?

Monthly.

How long will this data collection be required?

RHC COVID-19 Testing Program reporting is anticipated to continue until July 31, 2021.*

RHCs that received funding in distributions occurring after May 2020 (e.g. December 2020) must report testing data starting with the month RHC COVID-19 Testing Program funds were received  (e.g. December 2020). RHCs that received funding after May 2020 may voluntarily choose to report their testing data prior to the receipt of funds.

*HRSA may revise the reporting end date

Should TIN organizations list all addresses where testing has been offered or only addresses where testing is currently provided?

TIN organizations should list all permanent addresses where they have offered COVID-19 tests even if those locations do not currently offer COVID-19 tests.

 If the TIN organization offered mobile or temporary testing, enter the most appropriate addresses for the mobile or temporary testing. However, mobile or temporary testing is not required.

What should I do if my RHC/TIN organization was overpaid and returned the funds to the government?

Email RHCcovidreporting@narhc.org with an explanation of your situation.

I tried to register but I never got an email confirmation, what do I do?

Email support@lan2wan.com. The kind gentlemen that monitor this email inbox can manually confirm your email and help with other login/registration issues.
I work with multiple TIN organizations, but I can only enter in one Tax ID number, how can I enter in the TAX ID number for the other TIN organizations I work with?

Users must create a new account with a new email for each TIN organization.

Because this funding was allocated at the TIN organization level, each TIN organization independently agreed to the terms and conditions by keeping the money. Furthermore, each TIN organization is responsible for determining how to best spend the RHC COVID-19 Testing funds received. For these reasons, we need to have one account per TIN organization.
Can TIN organizations use the RHC COVID-19 Testing Program for COVID-19 Vaccine Administration?

No. The COVID-19 Testing Program may not be used for expenses of items and services explicitly and solely related to COVID-19 vaccine administration.
My RHC received the funding from the RHC COVID-19 Testing Program in December, do I have to report testing data back to May?

No. RHCs that received funding in December must report testing data from December forward. However, RHCs that received funding in December may voluntarily choose to report their testing data prior to December should they desire. The data for December is not due in RHCcovidreporting.com until the end of January. See the chart below for data reporting deadlines:

Monthly Data

Reporting Deadline

Applicable RHCS Reporting Details

November 2020

December 31, 2020

RHCs funded in May 2020

December 2020

January 31, 2021

All RHCs funded in May and December 2020

January 2021

February 28, 2021

All RHCs funded in May and December 2020

 

Where do I attest to the terms and conditions of the RHC COVID-19 Testing Program?

https://covid19.linkhealth.com/#/step/1