How do I complete RHC Testing and Mitigation Program closeout reporting requirements?
What programs are RHCs required to report on the Rural Health Clinic COVID-19 Reporting Portal (i.e., rhccovidreporting.com)?
What is the RHC COVID-19 Testing & Mitigation Program (RHCCTM)?
All eligible CMS-certified RHCs received $100,000 per RHC, allocated at the Tax Identification Number (TIN) level, through the American Rescue Plan of 2021. These funds can be spent on COVID-19 testing, COVID-19 testing-related, COVID-19 mitigation, and COVID-19 mitigation-related expenses between January 1, 2021 and December 31, 2022. Beginning January 1, 2023, TIN organizations will complete their program reporting closeout requirements on rhccovidreporting.com. Check back here for additional resources in 2023!
What is the RHC COVID-19 Testing Program (RHCCT)?
All eligible CMS-certified RHCs received $49,461.42 per RHC through the CARES Act of 2020. This funding was intended to cover COVID-19 testing and COVID-19 testing-related expenses between January 27, 2020 and December 31, 2021. The project period is now over! If you have not closed out of the program, please do so on the final page of RHCcovidreporting.com. If you are unsure of your compliance status, please contact us at firstname.lastname@example.org.
For more information on both programs, including allowable expenses, please visit https://www.hrsa.gov/coronavirus/rural-health-clinics/testing and/or NARHC.org.
How do I know if my organization received these funds?
RHCCT Program: All CMS-certified RHCs received $49,461.42 per RHC deposited into the TIN organization’s bank account or mailed via paper check beginning May of 2020. Your facility must have been certified and operating as an RHC at the time of the distribution.
RHCCTM Program: CMS-certified and eligible RHCs received $100,000 per RHC deposited into the TIN organization’s bank account or mailed via paper check beginning June of 2021. If your RHC was not compliant with COVID-19 Testing Program reporting required on rhccovidreporting.com your organization may have not received this funding.
What is a “TIN organization” in this context?
“TIN organization” means the healthcare organization associated with the Tax Identification Number (TIN) that received funds for both the RHCCTM Program and the RHCCT Program.
Why do TIN organizations have to report information on this website?
What is the CFDA number for the RHC COVID-19 Testing Program and the RHC COVID-19 Testing and Mitigation Program?
The CFDA number for both programs is 93.697.
Where do I attest to the funds and the terms and conditions of the RHCCT and RHCCTM Programs?
Are there any deadlines to meet regarding this reporting requirement?
Yes. TIN organizations have until the end of the following month to enter the previous month testing data. For example, TIN organizations have until the end of November to enter in October testing data.
RHC COVID-19 Testing: These funds must have been spent by Dec. 31, 2021. Reporting for this program was required monthly through January 2022. Closeout on the RHC COVID-19 Testing (RHCCT) Program occurred on rhccovidreporting.com in January 2022 and allowed RHCs to verify that they either fully spent or returned the RHCCT program funds. This portal will not collect financial information, however, each RHC must maintain appropriate records and cost documentation according to the RHCCT Program Terms and Conditions.* If you have not closed out of the program, please do so on the final page of RHCcovidreporting.com. If you are unsure of your compliance status, please contact us at email@example.com.
RHC COVID-19 Testing and Mitigation: These funds must be expended no later than December 31, 2022. Reporting for this program must continue to be done monthly through January 2023. Program closeout will occur on rhcccovidreporting.com beginning January 1, 2023.
RHCs that received funding in distributions occurring after May 2020 (e.g. December 2020) must report testing data starting with the month RHC COVID-19 Testing Program funds were received (e.g. December 2020). RHCs that received funding after May 2020 may voluntarily choose to report their testing data prior to the receipt of funds.*
*HRSA may revise the reporting end date
I work with multiple TIN organizations, but I can only enter in one Tax ID number, how can I enter in the Tax ID number for the other TIN organizations I work with?
Users must create a new account with a new email for each TIN organization.
Because this funding was allocated at the TIN organization level, each TIN organization independently agreed to the terms and conditions. Each TIN organization is responsible for determining how to best spend the funds received.
My RHC experienced a TIN change during the RHCCTM period of availability - how does this impact our funding allocation?
Please email RHCcovidreporting@narhc.org with an explanation of your situation to determine if you are eligible for an early RHCCTM Program closeout.
Are RHCs (or their TIN organizations) required to do COVID-19 testing?
No. Zero is an allowable entry on the month-by-month reporting page of this website. However, the RHC COVID-19 Testing Program funds must be used for COVID-19 testing or COVID-19 related expenses and the RHC COVID-19 Testing and Mitigation Program funds must be used for testing and mitigation, or COVID-19 testing and mitigation related expenses. For a complete understanding of allowable expenses and allowable related expenses, please review program Terms and Conditions or visit NARHC.org.
Which month should be reported if the specimen collection occurred in a different month than the returned test result?
Count the submitted test in the month the specimen collection occurred. Count any positive test result in the month the positive result came back to the RHC.
For example, if the specimen collection occurs in late May and a positive result comes back in early June the test should count in May numbers. The positive result should count in June numbers.
Can RHCs (or their TIN organizations) estimate the number of tests and the number of positive results?
Yes. Both the number of tests and the number of COVID-19 positive cases can be estimates. TIN organizations should provide accurate figures to the best of their ability.
Should TIN organizations report the total number of tests performed or just the number of tests which the TIN organization used the RHC COVID-19 Testing Program and RHC COVID-19 Testing and Mitigation funds to provide?
TIN organizations should report the total number of tests and total number of positive tests across their entire organization.
TIN organizations do not need to evaluate the number of tests provided as a direct result of RHC COVID-19 Testing Program or RHC COVID-19 Testing and Mitigation funds.
Should TIN organizations list all addresses where testing has been offered or only addresses where testing is currently provided?
TIN organizations should list all permanent addresses where they have offered COVID-19 tests even if those locations do not currently offer COVID-19 tests. If the TIN organization offered mobile or temporary testing, enter the most appropriate addresses for the mobile or temporary testing. Mobile or temporary testing is not required.
What should I do if my RHC/TIN organization was overpaid and needs to return a partial amount of the funding to HRSA?
In order to return a portion of funding to HHS/HRSA from the RHC COVID-19 Testing and Mitigation, the RHC COVID-19 Testing, or the Provider Relief Fund programs, you should follow the instructions here. If you have additional questions, please contact the Provider Support Line at (866) 569-3522 (for TTY, dial 711). Instructions for returning the full amount can also be found in this document.
I am having technical difficulties with rhccovidreporting.com. Who do I reach out to?
Can TIN organizations use the RHC COVID-19 Testing Program or the RHC COVID-19 Testing and Mitigation Program for COVID-19 Vaccine Administration?
No. These may not be used for expenses of items and services explicitly and solely related to COVID-19 vaccine administration.
How can we delete duplicate account profiles or change ownership of a profile?
Please email RHCcovidreporting@narhc.org with an explanation of your situation.